Student Partners Ltd acts as the “data controller” for the personal information we hold about you as a student or former student. This means that we determine how your data is used and are responsible for safeguarding it in line with the General Data Protection Regulation (GDPR).

 

Your student record and other personal data will be accessible to relevant academic and support staff who require it to perform their duties. It may also be shared with third parties, including our university partners who deliver your university programs.

 

Types of Data We Hold About You

 

We may collect and process a range of personal information about you, including, but not limited to:

•Personal Information: Name, title, contact details (address, phone number, email), nationality, date of birth, gender identity, household income, and information about dependents.

•Emergency Contact Information: Details of someone to contact in case of emergency.

•National Insurance Number: Where voluntarily provided.

•Education and Employment History: Information about schools, colleges, universities, and places of employment, including courses completed, dates of study, and exam results.

•Background Information: Data collected during the admissions process, such as your care status, criminal convictions, socio-economic classification, and parents’ occupations/education.

•Admissions Records: Including test and interview scores and admission decisions.

•Examination Records: Information about assessments, exam results, and predicted/actual grades.

•Student Record Information: Progress reports, milestones, and academic achievements.

•Visa and Immigration Details: Information related to your visa, passport, and immigration status.

•Financial Information: Records related to tuition fees, financial support, scholarships, and sponsorships.

•Academic Activities: Data on your involvement in supervision, teaching, tutorials, and online learning platforms, as well as records related to training needs and skills development.

•Learning and Research Participation: Records of any teaching, learning, or research activities you participated in.

•Placement and Internship Records: Details of any placements or internships undertaken as part of your course or for career development.

•Event Attendance: Records of attendance at university events, such as degree or award ceremonies.

•Photographs: Images captured at events for live streaming or future promotional materials.

 

Additionally, we may process “special category” data, which includes more sensitive information, such as:

•Race or Ethnicity, Sexuality, and Religious Beliefs;

•Health Information, including any disabilities or medical conditions;

•Criminal Convictions and Offences, including details of any allegations or legal proceedings.

 

How We Use Your Data

 

We use your data for several purposes related to your studies and university experience, including but not limited to:

•Teaching and Academic Assessment: Providing education, academic supervision, and assessments.

•Welfare and Pastoral Support: Ensuring the health and safety of students and staff.

•Financial Support: Managing financial aid, scholarships, and funding.

•Research and Administrative Tasks: Supporting quality assurance, planning processes, and fulfilling our equality responsibilities.

 

Legal Bases for Processing Your Data

 

We process your data under the following circumstances, which may overlap:

1.Contractual Necessity: We need to process your data to fulfill our contractual obligations to you.

2.Public Interest: Processing is necessary for a task in the public interest or in the exercise of official authority.

3.Legal Obligation: We must process your data to comply with legal requirements.

•For example, in the case of a pandemic or public health emergency (e.g., Covid-19), we may share limited information (e.g., names, addresses) with public health authorities such as Public Health England or the NHS to support public health measures.

4.Legitimate Interests: We may process your data to pursue legitimate business interests, provided these do not override your rights.

5.Consent: In certain cases, we may ask for your consent to process specific data (e.g., for surveys or sharing sensitive information).

6.Vital Interests: In cases where it’s necessary to protect your health or safety, or the health or safety of others, we may process your data.

 

Please note, we may process your data without your explicit consent if required or permitted by law.